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BEAR VALLEY COMMUNITY SERVICES DISTRICT

BOARD OF DIRECTORS REGULAR MEETING

MINUTES

BEAR VALLEY
COMMUNITY SERVICES DISTRICT
MINUTES FROM 8 APRIL 2010
BOARD OF DIRECTORS REGULAR MEETING


CALL TO ORDER:
The Board of Directors of the Bear Valley Community Services District convened the Regular Board Meeting at 6:00 p.m. on April 8, 2010 at the CSD offices. President Don Kordes called the meeting to order and the minutes thereof were recorded by District Secretary Sandy Janzen.

PLEDGE OF ALLEGIANCE:
President Kordes led those present in the Pledge of Allegiance.

ROLL CALL:
The following were present: President Don Kordes, Vice President Al Romano, Directors Rob Northcutt, Ron Samuels, and Rick Zanutto. Also present were John Yeakley, General Manager; Sandy Janzen, Assistant General Manager/District Secretary; Clint Stewart, Public Works Superintendent, and Rudy Hernandez, Finance Director/Treasurer.

CONSENT CALENDAR:
President Kordes presented the Consent Calendar. Director Zanutto made a motion to adopt the Consent Calendar. Director Samuels seconded the motion. President Kordes opened Board Comments. Director Kordes requested a change to the March 11, 2010 minutes. Vice President Romano asked for clarification of warrant 24497 and 24547. Director Northcutt asked that the warrants mentioned by Vice President Romano be changed from reoccurring to one time only. Mr. Hernandez stated he would seek Finance Committee guidance for such classifications. President Kordes closed Board Comments. The motion passed unanimously. There were no Public Comments. It was resolved to:
Accept the minutes of the March 11, 2010 with a change to the vote regarding detachment funds being used for a brochure.
Accept the Treasurer’s monthly report for March 2010 as submitted.
Approve the register of warrants for March 2010 as submitted.
Accept the monthly Disclosure of Expenses as submitted.
Accept the monthly Police Activity Report as submitted.
Approve appointment of agent for exercise of water as submitted.
Approve the Strategic Planning Objectives as submitted.
Accept the finance report for March 2009 as submitted.
Approve quarterly district overtime report.
Approve gate deposit forfeitures.
Approve BVSA project for construction of dugout shaders at Beaubien field.
Approve Cub Lake electrical system installation.


PUBLIC COMMENTS
President Kordes opened Public Comments. There were no Public Comments. President Kordes closed Public Comments.

BOARD COMMENTS
President Kordes opened Board Comments. During Board Comments Director Northcutt asked Mr. Hernandez for clarification regarding account 50252. President Kordes asked if the question could be researched during regular business hours. Director Northcutt agreed. President Kordes closed Board Comments.

APPROVAL OF BVSA PROJECT FOR SOLAR POWER INSTALLATION Mr. Yeakley presented staff’s recommendation that the board approve the BVSA request for installation of a solar power system. Director Zanutto made a motion to approve staff’s recommendation. Director Northcutt seconded the motion. President Kordes opened Board Comments asking the BVSA when the project was scheduled to start. Mr. Holden stated the project could start in two to three weeks but the BVSA is waiting for CSD approval. Vice President Romano expressed disappointment with past BVSA projects and the current proposal – hoping to see a detailed drawing. Mr. Holden stated the Kern County Building Department would oversee the project and “as built” plans would be provided to the district when completed. Director Zanutto asked for details regarding the solar panels. BVSA stated the panels would be fixed tilt. President Kordes closed Board Comments. There were no Public Comments. The motion passed unanimously.

PUBLIC HEARING DECLARING AND ORDERING THE CONTROL, REMOVAL, AND ERADICATION OF PINE BARK BEETLE INFESTATION Mr. Yeakley recommended that the board open a public hearing. There were no members of the public in attendance for the hearing. President Kordes closed the public hearing.

ADOPTION OF A RESOLUTION DECLARING AND ORDERING THE CONTROL, REMOVAL, AND ERADICATION OF THE PINE BARK BEETLE INFESTATION Mr. Yeakley presented staff’s recommendation that the board adopt a resolution scheduling a public hearing for 6 p.m. on May 13, 2010. Mr. Yeakley reported that the pine bark beetle project is going smoothly. Most properties identified are now infestation free. Property owners have been cooperative. Seven liens have been administered to help property owners experiencing a financial burden. This money will be paid back to the district at a later date. Director Samuels made a motion to adopt the resolution setting a public hearing. Vice President Romano seconded the motion. There were no Board or Public Comments. The motion passed unanimously.

ADOPTION OF A RESOLUTION CLARIFYING THE WORDING OF CURRENT RESOLUTION 08-1315 SETTING RATES FOR LAKE-FILL WATER AND EFFLUENT
Mr. Hernandez presented the recommendation of both staff and the Finance Committee to adopt the resolution clarifying the language of resolution 08-1315 regarding lake-fill charges. Vice President Romano made the motion to adopt the Finance Committee’s recommendation. Director Samuels seconded the motion. President Kordes opened Board Comments. Director Northcutt suggested the wording be changed to include the words “commercial pass through.” Staff explained why that suggestion would not be appropriate. Both Directors Northcutt and Zanutto stated their disagreement with the policy set by previous boards regarding lake-fill rates. Mr. Yeakley stated that with this resolution the district is clarifying the language of a prior resolution with no attempt to redo the formula used to calculate rates. Mr. Yeakley stated the board can look at recalculating the formula when it is time to set water rates. Mr Stewart added clarification regarding the thinking of previous boards regarding water rates. Director Zanutto asked specific questions regarding water treatment and pumping costs and the current price for lake-fill. President Kordes stated this was not the time to set new water rates bringing the board back to the agenda. President Kordes opened Public Comments. Gil Grace (3430-450) stated the water rates are confusing with high users paying a premium price and low users contributing nothing to the cost of using Cummings Valley water. Mr. Grace suggested the board wait to pass the resolution. Once again it was stated that the resolution merely clarifies the language of a previous resolution and does not change rates. President Kordes closed Public Comments. The motion passed. Ayes: Romano, Kordes, Samuels. Noes: Northcutt, Zanutto.

APPROVAL OF CONTRACT REGARDING BOOSTER HOUSE REFIT Mr. Stewart presented staff’s recommendation that the board approve a contract with Munoz Construction in the amount of $12,887 per booster house for fireproofing. Staff explained the amount had already been approved in the budget process and would allow for the fireproofing of eight buildings in 2010. Mr. Stewart answered questions regarding the time period of the project and plans for future years. Director Northcutt asked for clarification regarding prevailing wage and why the project was put out for bid. Director Northcutt made a motion to approve the contract totaling $103,096. Director Samuels seconded the motion. The motion passed unanimously.

RECOMMENDATION TO PROCEED WITH 09/10 ROAD MAINTENANCE PROJECT Mr. Stewart presented the recommendation of both staff and the Infrastructure Committee to begin a road maintenance project to treat eight miles of pavement on Jacaranda and Paramount raods with a restorative/preservative sealer, light sanding, followed by crack sealing. The project can be done in-house at a price of approximately $125,000. Director Zanutto made a motion to approve the 09/10 road maintenance project. Director Samuels seconded the motion. President Kordes opened Public Comments. Dennis Krueger (3417-293) stated that Bear Valley and Cumberland roads experience higher traffic levels and are in poor repair and that he would like to see the funds spent on the high traffic areas. Mr. Stewart agreed that Bear Valley Rd is experiencing some failures but that funds are not available at this time to take on a $2 million project. Mr. Yeakley explained Proposition 218 and the requirement of a supermajority to pass a tax increase. Mary Cunningham (3461-475) stated she worked to pass Measure F which provided tax dollars for the gate, freeing up some road funds. Gil Grace (3430-450) stated a police tax of $80 per parcel was passed and requested information regarding how the rest of the police budget was met. Mr. Yeakley stated general fund money is used, as well as the dispatch contract with the city. Bonnie Shea (3431-55) stated the Chief of Police also seeks COPS grants. President Kordes closed Public Comments. The motion passed unanimously.

PRESENTATION OF TRI VALLEY BROADBAND LLC REGARDING POTENTIAL FRANCHISE AGREEMENT WITH THE DISTRICT Mr. Yeakley presented a written report. President Jim Miller, of Tri Valley Broadband was unable to attend the meeting. Mr. Yeakley stated the district does not have authority to remove the unsightly equipment and will continue to apply pressure on the county to have the boxes cleaned up. President Kordes opened Public Comments. Mary Cunningham (3461-475) asked if the matter should be referred to the ECC. Mr. Yeakley stated the ECC was aware of the issue, but the company has the same road right-of-way rights as a public utility.



STAFF REPORTS
Public Works Status Report –Mr. Stewart presented a written report
Financial Report – Mr. Hernandez presented a written report.

COMMITTEE REPORTS
Finance Committee – Vice President Romano presented the written Finance Committee minutes. The next meeting was set for May 7, 2010 at 1 p.m.
Infrastructure Committee – The Infrastructure Committee had not met since the last RBM.
Liaison Committee –President Don Kordes presented the written Liaison Committee minutes. The next meeting was set for April 20, 2010 at 9 a.m.
Communications Committee – The Communications Committee had not met since the last RBM.
Administration Committee – President Kordes presented the written Administration Committee minutes. The next meeting was set for May 10, 2010 at 9 a.m.
Public Safety – President Kordes presented the written Public Safety Committee minutes. The next meeting was set for April 20, 2010 at 8 a.m.
TWAPC- Clint Stewart presented the minutes.

President Kordes adjourned the meeting at 8:06 p.m.


CONFERENCE WITH DESIGNATED LABOR NEGOTIATOR, JOHN YEAKLEY, RE: PROPOSAL BY SEIU LOCAL 521 SERVICE EMPLOYEES INTERNATIONAL §54957.6 No need for closed session.




APPROVED:



________________________________________
Don Kordes, President
Bear Valley Community Services District


ATTEST:



_________________________________________
Sandra L. Janzen, Assistant General Manager/District Secretary
Bear Valley Community Services District

 

BEAR VALLEY
COMMUNITY SERVICES DISTRICT
MINUTES FROM 13 MAY 2010
BOARD OF DIRECTORS REGULAR MEETING


CALL TO ORDER:
The Board of Directors of the Bear Valley Community Services District convened the Regular Board Meeting at 6:00 p.m. on May 13, 2010 at the CSD offices. President Don Kordes called the meeting to order and the minutes thereof were recorded by District Secretary Sandy Janzen.

PLEDGE OF ALLEGIANCE:
President Kordes led those present in the Pledge of Allegiance.

ROLL CALL:
The following were present: President Don Kordes, Vice President Al Romano, Directors Rob Northcutt, Ron Samuels, and Rick Zanutto. Also present were John Yeakley, General Manager; Sandy Janzen, Assistant General Manager/District Secretary, and Rudy Hernandez, Finance Director/Treasurer.

CONSENT CALENDAR:
President Kordes presented the Consent Calendar. Director Zanutto made a motion to adopt the Consent Calendar. Director Samuels seconded the motion. President Kordes opened Board Comments. Director Zanutto requested clarification regarding page three of the warrant listing regarding equipment purchased for the wastewater treatment plant. President Kordes closed Board Comments and opened Public Comments. John Mihelich (3557-174) asked for clarification regarding several items on the warrant listing and objected to the newer format. Finance Director Rudy Hernandez stated the format had been approved by the Finance Committee and invited the board and members of the public to ask specific questions regarding warrants prior to the meetings. President Kordes closed Public Comments. The motion passed unanimously. It was resolved to:
Accept the minutes of the April 8, 2010 regular board meeting as submitted.
Accept the Treasurer’s monthly report for April 2010 as submitted.
Approve the register of warrants for April 2010 as submitted.
Accept the monthly Disclosure of Expenses as submitted.
Accept the monthly Police Activity Report as submitted.
Approve the Strategic Planning Objectives as submitted.
Accept the finance report for March 2010 as submitted.
Approve BVSA Whiting Center reconfiguration project.
Approve Uncollectible Debt Report.
Approve 23961 San Juan Trail Crew improvements.
Approve WM Lyles pay request #1.
Approve casting of district ballot for CUWCC revision to BMP 4.


PUBLIC COMMENTS
President Kordes opened Public Comments. Bill Marquardt (3557-086) shared a picture of the fiberglass “boulder” used at Well #13. Mr. Marquardt stated the boulder does not cover the slab and the area has not been re-seeded. Mr. Yeakley responded. President Kordes closed Public Comments.

BOARD COMMENTS
President Kordes opened Board Comments. Vice President Romano encouraged the board to look at the preliminary budget before the budget workshop in an attempt to find $100,000 for road projects. Director Northcutt stated it was staff’s role to present the Finance Committee with a balanced budget. Mr. Hernandez replied that staff will present a balanced budget. Vice President Romano presented an oral report and handouts regarding ACWA’s Spring Conference. Mr. Yeakley reported that staff had been working with Nichols Consulting and a $66,000 refund from the state is expected beginning in fiscal year 2011/12 for the preparation of board and committee agendas. Mr. Yeakley also referred to an article in the Bakersfield Californian regarding county budget cuts and the closing of several fire stations while outlining the issues that could arise for Bear Valley residents if/when the Stallion Springs’ station is closed. President Kordes closed Board Comments.

REPORT OF DISTRICT RECEIPT OF DISTINGUISHED BUDGET PRESENTATION AWARD FROM GOVERNMENT FINANCE OFFICERS ASSOCIATION Mr. Yeakley extended his personal thanks and congratulations to Mr. Hernandez for receipt of the Distinguished Budget Presentation award/plague from GFOA. Mr. Hernandez thanked the board for their work during the budget process.

REQUEST FOR RELIEF FROM HIGH WATER BILL ICO: MR. JOHN BYARS (3557- 266) Mr. Yeakley presented staff’s recommendation that the board deny Mr. Byars’ request. The high bill was a result of accumulated payment delinquencies and is in no way related to district operations or actions. Mr. Byars was not present, but provided a letter explaining that the property had been foreclosed on. Staff clarified that the district will receive payment through a lien placed on the property. Vice President Romano made a motion to deny the claim. Director Samuels seconded the motion. During Board Comments Northcutt, Romano, and Zanutto requested clarification. Mr. Yeakley provided further details. President Kordes closed Board Comments. The motion passed unanimously.

PUBLIC HEARING DECLARING AND ORDERING THE CONTROL, REMOVAL, AND ERADICATION OF THE PINE BARK BEETLE INFESTATION Mr. Yeakley presented staff’s recommendation that the board conduct a public hearing. There were no members of the public in attendance for the public hearing. The hearing was closed.

ADOPTION OF A RESOLUTION DECLARING AND ORDERING THE CONTROL, REMOVAL, AND ERADICATION OF THE PINE BARK BEETLE INFESTATION Mr. Yeakley presented staff’s recommendation that the board adopt the resolution scheduling a public hearing June 10, 2010 at 6 p.m. Director Zanutto made a motion to adopt the resolution. Vice president Romano seconded the motion. There were no comments. The motion passed unanimously.


CONCEPT APPROVAL OF FOUR ISLAND LAKE/BEAUBIEN FIELD WALKING PATH AND REQUEST FOR DFAC FUND PAYMENT Mr. Yeakley presented staff’s recommendation that the board approve the subject project in concept and authorize the expenditure of $2750 from the Park and Recreation fund for a plot plan. Director Zanutto made a motion to adopt staff’s recommendation. Vice President Romano seconded the motion. President Kordes opened Board Comments. President Kordes stated that if residents are interested in a particular project they should work together as the equestrian and golf communities have to take care of initial expenses for studies and surveys so that funds are not drained from the actual projects. Director Samuels agreed. Vice President Romano pointed out the drainage issues regarding the proposed area and questioned the need for the path. Director Northcutt stated that the funds were designated by the CSD to be used by the BVSA and the CSD is to act as the custodian for those funds. In doing so, the CSD must trust that the BVSA is listening to the will of the citizens regarding how to spend such funds. Kirk Wooldridge agreed with President Kordes that volunteers for each project would be valuable and have been sought, and stated the CSD has requested more details regarding the path and this plot plan would allow BVSA to provide such details. President Kordes closed Board Comments and opened Public Comments. Bill Marquardt (3557-086) asked how many people were expected to use the path in relationship to the required maintenance of such a path. BVSA did not have those figures at this time. President Kordes closed Public Comments. The motion passed. Ayes: Romano, Northcutt, Zanutto. Noes: Kordes, Samuels.

CONCEPT APPROVAL OF WHITING CENTER RECONFIGURATION AND REQUEST FOR DFAC FUND PAYMENT FOR TENANT IMPROVEMENT PLANS Mr. Yeakley presented staff’s recommendation that the board approve the subject project in concept and authorize the expenditure of $1200 from the Park and Recreation fund for plans and specifications. Director Northcutt made a motion to adopt staff’s recommendation. Director Zanutto seconded the motion. President Kordes opened Board Comments. Director Northcutt asked how much the entire project is expected to cost. Vice President Romano stated $29,000 for five additional feet in the weight room and 30 square feet of office space. Mr. Wooldridge answered that there will not be an addition to the square footage of the building, rather reconfiguration for a better use of space in the weight room and offices providing added safety. Director Northcutt asked if the plans would be approved by the Kern County Building Department. Staff answered yes. Vice President Romano mentioned concern regarding the space issues this plan would create for the kitchen area and asked the BVSA questions regarding the loss of storage. Mr. Wooldridge answered all questions. President Kordes and Director Northcutt repeated comments from the previous item regarding volunteers to cover upfront costs, leaving funds available for the projects, and the proper use of DFAC funds. President Kordes closed Board Comments and opened Public Comments. John Mihelich (3557-174) stated he thought it would be a good project. President Kordes closed Public Comments. The motion passed. Ayes: Northcutt, Samuels, Zanutto. Noes: Kordes, Romano.

ADOPTION OF A RESOLUTION IDENTIFYING PROPERTIES AFFECTED WITH STARTHISTLE Mr. Yeakley presented staff’s recommendation that the board adopt a resolution identifying properties affected by starthistle setting a public hearing for June 10, 2010 at 6 p.m. Vice President Romano made a motion to adopt staff’s recommendation. Director Samuels seconded the motion. President Kordes opened Board Comments asking if common areas were included in the resolution. Mr. Yeakley stated public property is monitored, but does not need to be included in the notification process. Director Northcutt asked for details concerning what information was provided to residents. Mr. Yeakley stated a letter is mailed to each property listed and a copy of the resolution is available upon request. There were no Public Comments. The motion passed unanimously.

PROPOSAL FOR INCLUSION OF BOARD COMMITTEE REPORTS IN CONSENT CALENDAR OF FUTURE RBM AGENDAS Mr. Yeakley presented staff’s recommendation that the board approve revision of the regular board agenda to include committee reports as a consent calendar item due to their non-controversial nature. Director Northcutt made a motion to adopt staff’s recommendation. Vice President Romano seconded the motion. Director Northcutt stated most items listed in the committee minutes have already been discussed during the regular board meeting and if there is a recommendation made during a committee meeting it comes before the board. The motion passed unanimously.

PROPOSAL FOR PLACEMENT OF SPECIAL TAX FOR LOCKABLE MAIL BOXES ON UPCOMING BALLOT Mr. Yeakley presented staff’s recommendation that the board direct staff to draft an appropriate resolution for consideration at the June 10, 2010 regular board meeting to place lockable mailboxes on the November ballot. Mr. Yeakley reported if the measure passed, funding could be expected during fiscal year 2011/12 and would cost the district less than $1000 to place on the ballot since three board seats would already be added at that time. President Kordes pointed out that the tax was for one year and not a continuous tax item. Director Northcutt stated staff needs to determine the cost of the project. Director Samuels stated that Stallion Springs never had a post office such as Bear Valley’s, so they had to put in lockable mail boxes. The board encouraged Director Samuels to attend a mail theft presentation by Sgt. Motley. Vice President Romano stated the Men’s Club was hosting a presentation Wednesday at 7 p.m. at the Oak Tree Country Club. The board directed staff to provide a resolution for adoption at the next RBM.

SCHEDULING OF DATE(S) FOR FY 2010/11 BUDGET WORKSHOP(S) Mr Hernandez presented staff’s recommendation that the board set a date(s) for the fiscal year 2010/11 budget workshop(s). The board agreed to June 14, 2010 at 8:30 a.m. at the CSD.

PRESENTATION OF TRI VALLEY BROADBAND LLC REGARDING POTENTIAL FRANCHISE AGREEMENT WITH THE DISTRICT Mr. Yeakley presented an e-mail from the President of Tri Valley and reported that some progress had been made with shorter unused telephone poles having been removed. The board directed staff to continue to pursue progress.

STAFF REPORTS
Public Works Status Report –Mr. Yeakley presented a written report
Financial Report – Mr. Hernandez presented a written report.

COMMITTEE REPORTS - moved to the consent calendar. Director Zanutto thanked staff for their efforts bringing PG&E and the community together during the Communications Committee meeting regarding the upcoming PG&E project.

President Kordes adjourned the meeting at 8:25 p.m.


CONFERENCE WITH DESIGNATED LABOR NEGOTIATOR, JOHN YEAKLEY, RE: PROPOSAL BY SEIU LOCAL 521 SERVICE EMPLOYEES INTERNATIONAL §54957.6 No need for closed session.




APPROVED:



________________________________________
Don Kordes, President
Bear Valley Community Services District


ATTEST:



_________________________________________
Sandra L. Janzen, Assistant General Manager/District Secretary
Bear Valley Community Services District
 

 

 

BEAR VALLEY
COMMUNITY SERVICES DISTRICT
MINUTES FROM 27 MAY 2010
BOARD OF DIRECTORS REGULAR MEETING


CALL TO ORDER:
The Board of Directors of the Bear Valley Community Services District convened the Regular Board Meeting at 6:00 p.m. on May 27, 2010 at the CSD offices. President Don Kordes called the meeting to order and the minutes thereof were recorded by Acting District Secretary John Yeakley.

PLEDGE OF ALLEGIANCE:
President Kordes led those present in the Pledge of Allegiance.

ROLL CALL:
The following were present: President Don Kordes, Vice President Al Romano, and Director Rob Northcutt. Also present was John Yeakley, General Manager.

PUBLIC COMMENTS
There were no Public Comments.

BOARD COMMENTS
Mr. Yeakley discussed the Mikkelsen case.

ADOPTION OF A RESOLUTION OPPOSING CLOSURE OF STALLION SPRINGS FIRE SUB-STATION BY KERN COUNTY Mr. Yeakley presented staff’s recommendation that the board adopt a resolution opposing the closure of the Stallion Springs Fire Station. Director Northcutt made a motion to adopt the resolution. Vice President Romano seconded the motion. The motion passed. Ayes: Kordes, Romano, Northcutt. Absent: Samuels, Zanutto.

President Kordes adjourned the meeting at 6:12 p.m.

APPROVED:


________________________________________
Don Kordes, President
Bear Valley Community Services District


ATTEST:

_________________________________________
John C. Yeakley, Acting District Secretary
Bear Valley Community Services District

 

 

BEAR VALLEY
COMMUNITY SERVICES DISTRICT
MINUTES FROM 10 JUNE 2010
BOARD OF DIRECTORS REGULAR MEETING


CALL TO ORDER:
The Board of Directors of the Bear Valley Community Services District convened the Regular Board Meeting at 6:00 p.m. on June 10, 2010 at the CSD offices. President Don Kordes called the meeting to order and the minutes thereof were recorded by District Secretary Sandy Janzen.

PLEDGE OF ALLEGIANCE:
President Kordes led those present in the Pledge of Allegiance.

ROLL CALL:
The following were present: President Don Kordes, Vice President Al Romano, Directors Rob Northcutt and Rick Zanutto. Also present were John Yeakley, General Manager; Sandy Janzen, Assistant General Manager/District Secretary, Clint Stewart, Public Works Superintendent, and Rudy Hernandez, Finance Director/Treasurer. Director Ron Samuels was absent.

CONSENT CALENDAR:
President Kordes presented the Consent Calendar. Vice President Romano made a motion to adopt the Consent Calendar except for Items 4-J, 4-K, and 4-L. Director Zanutto seconded the motion. The motion passed. Ayes: Kordes, Romano, Northcutt, Zanutto. Absent: Samuels. President Kordes opened Board Comments regarding 4-J, 4-K, and 4-L. Vice President Romano stated the difference between tenant improvements and new work needing the CSD’s approval. Following Board discussion Mr. Yeakley stated he agreed the process needs improvement, and presented staff’s recommendation that the projects be approved. Vice President Romano made a motion to approve 4-J, 4-K, and 4-L. Director Zanutto seconded the motion. The motion passed. Ayes: Kordes, Romano, Northcutt, Zanutto. Absent: Samuels. It was resolved to:
Accept the minutes of the May 13, 2010 regular board meeting as submitted.
Accept the minutes of the finance, infrastructure, liaison, communications, administration, and public safety committees.
Accept the Treasurer’s monthly report for May 2010 as submitted.
Approve the register of warrants for May 2010 as submitted.
Accept the monthly Disclosure of Expenses as submitted.
Accept the monthly Police Activity Report as submitted.
Approve the Strategic Planning Objectives as submitted.
Accept the finance report for April 2010 as submitted.
Approve BVSA project for Cart Path #10 extension.
Approve BVSA project for tennis court resurfacing overlay.
Approve BVSA project for replacement of shaders at the shooting range.

Approve BVSA project for installation of natural gas at BVSA administration office.

PUBLIC COMMENTS
President Kordes opened Public Comments. Ralph Kermode (3417-177) requested an update regarding the replacement of the police department sign. Staff responded the sign should be complete within the week. Linda LeLievre (3431-391) stated she feared for her safety knowing a registered sex offender lives in the valley. Mr. Yeakley responded. Walt Weed (3431-297) discussed the proposed walking path and the removal of fill dirt. Kirk Wooldridge, BVSA GM responded to Mr. Weed’s statements. President Kordes closed Public Comments.

BOARD COMMENTS
President Kordes opened Board Comments. Director Zanutto stated he sat on the DFAC Committee and a walking path was rated as a priority of the residents. Director Zanutto also hoped the CSD board and new BVSA board could sit down together and work on improved communications. Vice President Romano stated that a walking path was a priority of the residents according to the DFAC survey results, yet as a tenant BVSA needs to research all aspects of a proposed project. Director Northcutt stated there are pros and cons to a walking path, but that they need to be heard at the BVSA. Mr. Yeakley announced that the Kern County Board of Supervisors will not be closing the Stallion Spring’s Fire Station. President Kordes closed Board Comments.

PRESENTATION AND APPROVAL OF CONTRACT FOR WEB SERVICES Ms. Janzen presented the recommendations of both the Communications Committee and staff to approve a contract for web services to design, host, and train staff to update a new district website. Ms. Janzen stated that working with IES would allow the district to disseminate information the public in a timely and professional manner while providing the audio recordings for all meetings. Ms. Janzen introduced Luis Napolitano who provided a brief presentation of what services IES would provide to the district along with examples of the company’s work. Vice President Romano made a motion to approve a contract in the amount of $2,950 with a monthly maintenance fee not to exceed $69. Director Northcutt seconded the motion. The motion passed. Ayes: Kordes, Romano, Northcutt, Zanutto. Absent: Samuels. President Kordes opened Public Comments. John Bryant (2392-001) requested information on the security of the site and storage of information. Mr. Napolitano answered that all website information would be encrypted, backed up every night, and stored in Texas. Mr. Napolitano stated IES has never experienced a security breach. President Kordes closed Public Comments.

PUBLIC HEARING DECLARING AND ORDERING THE CONTROL, REMOVAL, AND ERADICATION OF PINE BARK BEETLE INFESTATION Mr. Yeakley presented staff’s recommendation that the board conduct a public hearing. There were no members of the public in attendance for the public hearing. The hearing was closed.

PUBLIC HEARING DECLARING AND ORDERING THE CONTROL, REMOVAL, AND ERADICATION OF YELLOW STARTHISTLE INFESTATION Mr. Yeakley presented staff’s recommendation that the board conduct a public hearing. Linda LeLievre (3431-391) stated she has requested to be placed on the starthisle list, has flagged the weeds, yet her property has never been sprayed. Mr. Yeakley stated he would resolve the issue. There were no members identified on the starthisle list present for the hearing. The public hearing was closed.

ADOPTION OF A RESOLUTION FOR PLACEMENT OF SPECIAL TAX FOR LOCKABLE MAILBOXES ON UPCOMING BALLOT Mr. Yeakley stated staff would present ballot language once a price per lot was calculated for the installation of lockable mailboxes. President Kordes opened public comments. Sandy Williams (3440-348) stated a survey had been conducted in the past showing residents were in favor of lockable mailboxes, but were unwilling to pay for them. On the other hand, a survey for paramedic services was conducted with positive results from the community. Mr. Williams asked if the district would have ballot language for the November election regarding paramedic services in the valley. Linda LeLievre (3431-391) stated she would be unable to afford paramedic services or mailboxes. Gil Grace (3430-450) requested information regarding package delivery. Mr. Yeakley explained each mail station would have a lockage package delivery box. Ralph Kermode (3417-177) stated he was 100% in support of lockable mailboxes but asked if that meant the valley would lose the local postal contract unit. Mr. Yeakley stated that would be a board decision. Director Northcutt stated Sgt. Motley’s mail theft presentation is worth seeing. Director Zanutto reported that Sgt Motley would be making the presentation at the Town Hall meeting July 13, 2010 at 6:30 p.m. at the Oak Tree Country Club. President Kordes closed both Public and Board Comments.

APPROVAL OF ATTENDANCE AT CSDA ANNUAL CONFERENCE AND EXHIBITOR SHOWCASE SEPTEMBER 20-23, 2010 Mr. Yeakley presented staff’s recommendation that the board approve the attendance of all five directors at the 2010 CSDA annual conference. Vice President Romano made a motion to approve staff’s recommendation. President Kordes seconded the motion. The motion failed. Ayes: Kordes, Romano. Noes: Northcutt, Zanutto. Absent: Samuels. Director Northcutt made a motion that a maximum of three directors be approved to attend the CSDA conference. Director Zanutto seconded the motion. The motion passed. Ayes: Kordes, Romano, Northcutt, Zanutto. Absent: Samuels.

APPROVAL OF A RESOLUTION ESTABLISHING A WASTEWATER RATE STABILIZATION FUND TO COMPLY WITH THE REQUIREMENTS OF THE CALIFORNIA INFRASTRUCTURE AND ECONOMIC DEVELOPMENT BANK (CIEDB) INSTALLMENT AGREEMENT Mr. Hernandez presented staff’s recommendation that the board adopt a resolution establishing the wastewater rate stabilization fund to comply with the requirements of section 5.06 (b) of the CIEDB Installment agreement. Following clarification from staff, Director Northcutt made a motion to adopt the resolution. Vice President Romano seconded the motion. The motion passed. Ayes: Kordes, Romano, Northcutt, Zanutto. Absent: Samuels. Mr. Mihelich asked is the fund should be supported by the entire community verses just the users. Staff clarified by state law costs can only be covered by the users.

ADOPTION OF A RESOLUTION SETTING A PUBLIC HEARING FOR COLLECTION OF DELINQUENT WATER, SEWER, AND REFUSE CHARGES ON PROPERTY TAX BILLS Mr. Hernandez presented staff’s recommendation that the board adopt a resolution setting a public hearing for July 22, 2010 at 6 p.m. Vice President Romano made a motion to adopt staff’s recommendation. Director Zanutto seconded the motion. President Kordes opened Board Comments. Director Northcutt asked Mr. Hernandez if staff is seeing a slowdown in foreclosures. Mr. Hernandez answered yes. Mr. Yeakley stated this income shows on the budget under the heading of prior year property tax. President Kordes closed Board Comments. The motion passed. Ayes: Kordes, Romano, Northcutt, Zanutto. Absent: Samuels.

DISCUSSION OF WATER WELL CV #5 AND WATER WELL #13a EXPENDITURES PAID DURING FY 2009-10 Mr. Hernandez presented staff’s recommendation that the board approve the transfer of $38,050.96 to the water enterprise fund capital improvement account as required under generally accepted accounting principles. Vice President Romano made a motion to adopt staff’s recommendation. Director Zanutto seconded the motion. The motion passed. Ayes: Kordes, Romano, Zanutto. Noes: Northcutt. Absent: Samuels.

DISCUSSION AND APPROVAL OF ENGINEERING SERVICES FOR MODIFICATION OF NPDES PERMIT ALLOWING TREATED EFFLUENT TO BE PUMPED TO FOUR ISLAND LAKE This item was placed on the agenda per the request of Director Zanutto. Mr. Stewart did not present a recommendation but stated that consulting fees are estimated to range from $68,000 to $80,000 to complete the project that would allow use of approximately 15 MG of effluent water to be distributed into Four Island Lake. This water is currently discharged down Sycamore Canyon during non-irrigation months. Following discussion covering the pros and cons of the project, staff was directed to place the item on the special board meeting agenda for further discussion and staff direction.

PRESENTATION OF TRI VALLEY BROADBAND LLC REGARDING POTENTIAL FRANCHISE AGREEMENT WITH THE DISTRICT Mr. Yeakley included previous staff reports regarding this agenda item and stated that although Mr. Miller is unwilling to meet with the board publically at this time that Mr. Yeakley is in contact with Mr. Miller and the county. No action.

STAFF REPORTS
Public Works Status Report –Mr. Stewart presented a written report
Financial Report – Mr. Hernandez presented a written report.

President Kordes adjourned the meeting to closed session at 9:37 p.m.

Reconvened from closed session at 9:45 p.m.

CONFERENCE WITH DESIGNATED LABOR NEGOTIATOR, JOHN YEAKLEY, RE: PROPOSAL BY SEIU LOCAL 521 SERVICE EMPLOYEES INTERNATIONAL §54957.6 President Kordes reported further direction was given to the labor negotiator.

PUBLIC EMPLOYEE PERFORMANCE REVIEW §54957 Item was continued to the next regular board meeting.

President Kordes adjourned the meeting at 9:47 p.m.

APPROVED:

________________________________________
Don Kordes, President
Bear Valley Community Services District



ATTEST:



_________________________________________
Sandra L. Janzen, Assistant General Manager/District Secretary
Bear Valley Community Services District

 

BEAR VALLEY
COMMUNITY SERVICES DISTRICT
MINUTES FROM 14 JUNE 2010
BOARD OF DIRECTORS SPECIAL MEETING


CALL TO ORDER:
The Board of Directors of the Bear Valley Community Services District convened the Regular Board Meeting at 8:30 a.m. on June 14, 2010 at the CSD offices. President Don Kordes called the meeting to order and the minutes thereof were recorded by District Secretary Sandy Janzen.

ROLL CALL:
The following were present: President Don Kordes, Vice President Al Romano, Directors Rob Northcutt, and Rick Zanutto. Also present were John Yeakley, General Manager; Sandy Janzen, Assistant General Manager/District Secretary, Rudy Hernandez, Finance Director/Treasurer; Clint Stewart, Public Works Superintendent and Terry Freeman, Chief of Police. Director Samuels was absent.

BUDGET WORKSHOP:
President Kordes turned the meeting over to Mr. Hernandez to conduct the budget workshop. The workshop covered the attached outline. It was recommended that the following items be updated before the second regular board meeting June 24, 2010:
Update water pass-through figures
Change wording of adopted budget to amended budget throughout document
Double check figures with the county regarding page 2-6 PY Property Tax of $86,300
Delete Gate Cards/Clickers from page 2-7
Update numbers on page 7-8
Page 4-3 put a footnote with vacation
Page 9 of 11 remove $10,000 lease equipment and move it to the COPS Grant
Check dispatch dental figures

BREAK FOR LUNCH
President Kordes adjourned the meeting at 12:06 p.m. for a one hour lunch break.

RECONVENE FROM LUNCH BREAK President Kordes reconvened the meeting at 1:11 p.m.

BUDGET WORKSHOP CONTINUED President Kordes turned the meeting back over to Mr. Hernandez to continue with the budget workshop. It was determined to:
Change wording of small tools to a clearer term
Change wording of lease equipment to office lease
Change medical supplies to First Aid throughout document
Formatting changes to section 4-1 to include salaries/wages and benefits and continue to report in each department
Account 50117 change from CERT Bonus to Certification Bonus
Page 7 of 16 post to account 50206 Training/Travel – eliminating $2000 request
Page 15 of 16 Note in Equipment budget box regarding money in – money out for a replacement vehicle paid by insurance
Section 7-3 start showing principal balance for debt services
Section 7-4 check service fee
Section 8-2 account 50292 check state and county fees
Page 10-2 account 50301 needs to reflect $15,000
A better explanation to define the use of reserves was requested

DIRECT STAFF TO PURSUE AN NPDES PERMIT ALLOWING DISCHARGE OF EFFLUENT WATER INTO THE BEAR VALLEY LAKE SYSTEM AND AUTHORIZE FUNDING FOR THE PROJECT President Kordes opened Board comments with the statement that the lake evaporation equals three feet per year, and that effluent water distributed to the lake would only cover the evaporation issues. President Kordes also stated that there is not enough effluent water to maintain an irrigation project. Vice President Romano stated that by placing the effluent in the lakes we would not need to deplete our water assets to maintain lake levels. Mr. Stewart suggested the BVSA be billed for all water they take out of the lake to water the golf course. Mr. Yeakley suggested park and recreation funds be used to pay for the project since the lakes are an amenity and provide a benefit to the residents. Mr. Yeakley also stated that there are benefits to keeping the water circulating through the lakes and drainage system. Director Zanutto stated that our lakes need to be recharged and five to six months out of the year effluent is being discharged down Sycamore Canyon. Director Northcutt stated billing issues will need to be worked through. Vice President Romano made a motion directing staff to pursue a contract to seek an NPDES permit. Director Northcutt seconded the motion. The motion passed. Ayes: Kordes, Romano, Northcutt, Zanutto. Absent: Samuels.

President Kordes adjourned the meeting at 4:40 p.m.




APPROVED:



________________________________________
Don Kordes, President
Bear Valley Community Services District


ATTEST:



_________________________________________
Sandra L. Janzen, Assistant General Manager/District Secretary
Bear Valley Community Services District

 

 

BEAR VALLEY
COMMUNITY SERVICES DISTRICT
MINUTES FROM 24 JUNE 2010
BOARD OF DIRECTORS REGULAR MEETING


CALL TO ORDER:
The Board of Directors of the Bear Valley Community Services District convened the Regular Board Meeting at 6 p.m. on June 24, 2010 at the CSD offices. President Don Kordes called the meeting to order and the minutes thereof were recorded by District Secretary Sandy Janzen.

PLEDGE OF ALLEGIANCE:
President Kordes led those present in the Pledge of Allegiance.

ROLL CALL:
The following were present: President Don Kordes, Directors Rob Northcutt and Rick Zanutto. Also present were John Yeakley, General Manager; Sandy Janzen, Assistant General Manager/District Secretary; Terry Freeman, Chief of Police; Clint Stewart, Public Works Superintendent, and Rudy Hernandez, Finance Director/Treasurer. Vice President Al Romano and Director Ron Samuels were absent.

CONSENT CALENDAR:
President Kordes presented the Consent Calendar. Director Zanutto made a motion to approve the consent calendar. Director Northcutt seconded the motion. The motion passed. Ayes: Kordes, Northcutt, Zanutto. Absent: Romano, Samuels. The were no Board or Public Comments. It was resolved to:
Accept the minutes of the June 10, 2010 regular board meeting and the June 14, 2010 special board meeting as submitted.
Approve BVSA project for replacement of a tennis court warm up wall.
Approve BVSA project to replace HVAC units for BVSA buildings.
Approve BVSA project for replacement of Whiting Center gym floor.

PUBLIC COMMENTS
There were no Public Comments.

BOARD COMMENTS
President Kordes opened Board Comments. Director Zanutto requested a copy of the CSD’s contract with Benz Sanitation for review. Staff stated a copy would be made available. President Kordes closed Board Comments.

ADOPTION OF A RESOLUTION FOR PLACEMENT OF SPECIAL TAX FOR PARAMEDIC SERVICES AT KERN COUNTY FIRE STATION #16 Mr. Yeakley presented staff’s recommendation that the board continue this item to the next regular or special board meeting. Staff is still working with the county to determine a price per lot with the option to add CPI. President Kordes opened Board Comments. Director Northcutt clarified that any shortfall in tax dollars would be the district’s responsibility. President Kordes stated the public has shown continued interest in having a paramedic in Bear Valley by attending the Town Hall meetings and completing the straw poll. Director Zanutto voiced concern in placing both the paramedic and lockable mailboxes on the ballot at the same time. President Kordes opened Public Comments. David Hadley (3417 -215) stated approximately 1000 residents responded to the poll with 984 saying yes and only 20 saying no. Fire Chief Tim Holiday stated he would provide the CSD with the ballot wording and other information used by Pine Mountain Club to get the ballot measure passed. President Kordes closed both Board and Public Comments and referred the item to the Public Safety Committee.

APPROVAL OF BOARD MEMBER ATTENDANCE AT THE ANNUAL CSDA CONFERENCE Mr. Yeakley presented staff’s recommendation that the board approve attendance of Directors Northcutt and Zanutto at the CSDA annual conference. Director Northcutt made the motion to approve staff’s recommendation. Director Zanutto seconded the motion. The motion passed. Ayes: Kordes, Northcutt, Zanutto. Absent: Romano, Samuels.

ADOPTION OF A RESOLUTION FOR PLACEMENT OF SPECIAL TAX FOR LOCKABLE MAIL BOXES ON UPCOMING BALLOT Mr. Yeakley presented staff’s recommendation that the board continue this item to the next regular or special board meeting. Staff is waiting to receive the cost proposal from the mailbox consultant. President Kordes opened Board Comments stating this would be a one-time special tax. Director Zanutto stated concern over placing both the paramedic and lockable mailboxes on the ballot simultaneously. Director Northcutt stated this is a large project and asked staff if the district was seeking several bids. Mr. Yeakley explained the complexity of the project and stated it is difficult to find people willing to sell the boxes and install them, while working with the United States Post Office for accuracy. Director Northcutt requested a station of mailboxes be considered for local clubs and organizations. Kirk Wooldridge of the BVSA stated it could be considered. Director Northcutt also reminded residents that a mail theft presentation would take place at the Town Hall meeting July 13, 2010 at 6:30 p.m. at the Oak Tree Country Club. The item was tabled to the next regular or special board meeting.

APPROVAL OF MERIT AWARD SALARY INCREASES Mr. Yeakley stated that due to the economic conditions no recommendations for merit raises would be presented at this time. Mr. Yeakley stated this should not be construed as implying that employees are not deserving of the award – nor that he is dissatisfied with the performance of the workforce. President Kordes opened Board Comments. Director Zanutto asked how much past awards had been. Mr. Yeakley answered the awards are typically for $50 to $100 monthly and continue for the duration of employment with the district. President Kordes closed Board Comments. There were no Public Comments. No action was taken.

ADOPTION OF A RESOLUTION APPROVING THE FISCAL YEAR 2010/2011 PRELIMINARY BUDGET AND SETTING A PUBLIC HEARING FOR ADOPTION OF FY 10/11 FINAL BUDGET Mr. Hernandez presented staff’s recommendation that the board adopt a resolution approving the 2010/11preliminary budget and set a public hearing for July 22, 2010 for adoption of the final budget. Director Zanutto made a motion to approve staff’s recommendation. Director Northcutt seconded the motion. President Kordes opened Board Comments. Director Northcutt stated the board should continue to watch the water pass-through fund in order to remain sensitive to the rate payers. Director Zanutto questioned the use of smaller bins by Benz sanitation. Mr. Stewart clarified. Director Northcutt requested a grid from staff for a better understanding of reserve funds. Director Northcutt instructed staff that the grid should include beginning reserve balances, funds added, expenses, and loans. Mr. Hernandez referred Director Northcutt to Attachment C of agenda item 11. President Kordes closed Board Comments. There were no Public Comments. The motion passed. Ayes: Kordes, Northcutt, Zanutto. Absent: Romano, Samuels.

ADOPTION OF A RESOLUTION SETTING A PUBLIC HEARING TO CONSIDER REQUEST FOR USE OF COPS PROGRAM FUNDS Mr. Hernandez presented staff’s recommendation that the board adopt a resolution setting a public hearing July 22, 2010 at 6 p.m. to consider requests for use of COPS program funds. Director Northcutt made a motion to adopt the resolution. Director Zanutto seconded the motion. Director Zanutto asked Chief Freeman if he would attend the public hearing. Chief Freeman answered yes. The motion passed. Ayes: Kordes, Northcutt, Zanutto. Absent: Romano, Samuels.

ADJUSTMENT OF PASS-THROUGH WATER CHARGE TO TAKE EFFECT JUNE 1, 2010 Mr. Hernandez presented information regarding the pass-through rate changing from $1.17 to $1.21 due to an increase from Tehachapi Cummings County Water District. President Kordes opened Board Comments. Director Zanutto clarified that non-potable water would remain at the same price. Mr. Hernandez said yes. President Kordes stated the BVSA is considering taking over the responsibility of the non-potable wells. No action was taken. Information only.



President Kordes adjourned the meeting at 7:29 p.m.

APPROVED:

________________________________________
Don Kordes, President
Bear Valley Community Services District



ATTEST:



_________________________________________
Sandra L. Janzen, District Secretary
Assistant General Manager
 

 

BEAR VALLEY
COMMUNITY SERVICES DISTRICT
MINUTES FROM 8 JULY 2010
BOARD OF DIRECTORS REGULAR MEETING


CALL TO ORDER:
The Board of Directors of the Bear Valley Community Services District convened the Regular Board Meeting at 6:00 p.m. on July 8, 2010 at the CSD offices. President Don Kordes called the meeting to order and the minutes thereof were recorded by District Secretary Sandy Janzen.

PLEDGE OF ALLEGIANCE:
President Kordes led those present in the Pledge of Allegiance.

ROLL CALL:
The following were present: President Don Kordes, Vice President Al Romano, Directors Rob Northcutt and Rick Zanutto. Also present were John Yeakley, General Manager; Sandy Janzen, Assistant General Manager/District Secretary, and Rudy Hernandez, Finance Director/Treasurer. Director Ron Samuels was absent.

CONSENT CALENDAR:
President Kordes presented the Consent Calendar. Director Zanutto made a motion to adopt the Consent Calendar with the exceptions of items 4-D, 4-J and 4-H. Vice President Romano seconded the motion. The motion passed. Ayes: Kordes, Romano, Northcutt, Zanutto. Absent: Samuels. President Kordes opened Board Comments regarding 4-D. It was pointed out that warrant 24827 would be reimbursed to the district through COPS grant funding. Warrant 24891 was highlighted to show that the police and post office signs had been replaced, and warrant 24878 was questioned regarding the replacement of mailboxes. Vice President Romano made a motion to approve item 4-D. Director Zanutto seconded the motion. The motion passed. Ayes: Kordes, Romano, Northcutt, Zanutto. Absent: Samuels. President Kordes opened Board Comments regarding 4-H. Director Northcutt questioned staff regarding the financial report’s highlight section showing personnel expenditures 14% under budget, operations 18% under budget, capital outlay 36% under budget, and debt services $61 under budget. Mr. Hernandez explained the accounting procedures. Vice President Romano made a motion to approve item 4-H. Director Northcutt seconded the motion. The motion passed. Ayes: Kordes, Romano, Northcutt, Zanutto. Absent: Samuels. President Kordes opened Board Comments regarding 4-J. Director Zanutto asked for clarification regarding whether a proposed water deposit policy would include sewer and refuse. Staff answered yes. Director Zanutto made a motion to approve Consent Calendar item 4-J. Vice President Romano seconded the motion. The motion passed. Ayes: Kordes, Romano, Northcutt, Zanutto. Absent: Samuels. It was resolved to:
Accept the minutes of the June 24, 2010 regular board meeting as submitted.
Accept the committee minutes.
Accept the Treasurer’s monthly report for June 2010 as submitted.
Approve the register of warrants for June 2010 as submitted.
Accept the monthly Disclosure of Expenses as submitted.
Accept the monthly Police Activity Report as submitted.
Approve the Strategic Planning Objectives as submitted.
Accept the finance report for May 2010 as submitted.
Approve the quarterly overtime report as submitted.
Approve the uncollectible debt report as submitted.
Approve the casting of the district ballot for CSDA Region 4 Board Seat.
Approve the casting of the district ballot for CSDA Bylaws Amendment.

PUBLIC COMMENTS
President Kordes opened Public Comments. Bill Mason (3461-253) asked when a discussion regarding water rates was scheduled to take place. Mr. Yeakley answered at the next regular board meeting July 22, 2010 at 6 p.m. Mr. Mason also requested information regarding the City of Tehachapi’s police calls. Director Northcutt suggested the Bear Valley Chief of Police include his Public Safety Committee report in the RBM Consent Calendar. Ralph Kermode (3417-177) asked if PG&E was paying a fee for bringing heavy trucks into the valley. Mr. Yeakley explained the heavy truck fee was never approved for implementation. President Kordes closed Public Comments.

BOARD COMMENTS
President Kordes opened Board Comments. Director Zanutto questioned the legal wording of the Town Hall agenda. Staff stated it would be reviewed once again by legal counsel. Vice President Romano thanked the Police Department, Explorers, and volunteers for a great job during the three day 4th of July celebration. President Kordes said the 4th of July Committee is to be congratulated. President Kordes closed Board Comments.

ADOPTION OF A RESOLUTION DECLARING AND ORDERING THE CONTROL, REMOVAL, AND ERADICATION OF PINE BARK BEETLE INFESTATION Mr. Yeakley presented staff’s recommendation that the board adopt a resolution and schedule a public hearing for 6 p.m. on August 12, 2010. Vice President Romano made a motion to approve staff’s recommendation. Director Northcutt seconded the motion. President Kordes opened Board Comments. Director Zanutto thanked property owners for their cooperation. The motion passed. Ayes: Kordes, Romano, Northcutt, Zanutto. Absent: Samuels.

ADOPTION OF A RESOLUTION DECLARING AND ORDERING THE CONTROL, REMOVAL, AND ERADICATION OF YELLOW STARTHISTLE INFESTATION Mr. Yeakley stated that no additional infested properties had been indentified and that the item was not needed at this time. No action was taken.

ADOPTION OF A RESOLUTION IDENTIFYING PROPERTIES WITH HAZARDOUS WEEDS AND DEBRIS AND SET A PUBLIC HEARING RE: PROPERTIES AFFECTED BY WEED INFESTATION CONSTITUTING A FIRE HAZARD Mr. Yeakley presented staff’s recommendation that the board adopt said resolution. Director Zanutto made a motion to adopt staff’s recommendation. Director Northcutt seconded the motion. The motion passed. Ayes: Kordes, Romano, Northcutt, Zanutto. Absent: Samuels. President Kordes opened Public Comments. Bill Marquardt (3557-086) requested a fine be placed on repeat offenders. Mr. Yeakley explained the steps taken by the district. Sandy Williams (3440 -348) requested a copy of the listing of property owners identified as a fire hazard. Staff provided a copy.


ADOPTION OF A RESOLUTION FOR PLACEMENT OF SPECIAL TAX FOR LOCKABLE MAILBOXES ON UPCOMING BALLOT Mr. Yeakley stated staff would be ready to present ballot language, a resolution, and engineer’s report at the next regular board meeting. President Kordes opened Public Comments. Ralph Kermode (3417-177) asked what the location of the lockable mailboxes would be. Mr. Yeakley stated the boxes would be placed in the same location of the current mailboxes. John Bryant asked if the $146 one-time special tax included the purchase and installation of the boxes. Mr. Yeakley answered yes. A contractor in the audience asked it the project would go to bid. Mr. Yeakley answered yes.

ADOPTION OF A RESOLUTION FOR PLACEMENT OF SPECIAL TAX FOR PARAMEDIC SERVICES AT KERN COUNTY FIRE STATION #16 ON UPCOMING BALLOT Mr. Yeakley presented staff’s recommendation that the board table this item until the next regular or special board meeting. Mr. Yeakley reported the resolution was with legal counsel for review. Mr. Yeakley stated the ballot language would include an annual adjustment to match the consumer price index. There are issues regarding fairness and equity since the service area is not confined to the district’s boundaries. There is also a concern that the county’s proposed costs are difficult to justify. President Kordes opened Public Comments. John Bryant (2392-001) stated that Hall’s Ambulance arrives on the scene with a paramedic and the person who needs the service pays for the service. Elliott Oseas (3430-252) suggested the district hire a paramedic police officer. Bill Marquardt (3557-086) stated paying for paramedic services is similar to an insurance policy. Gil Grace (3440-312) asked is the Fire Department charged a fee for services. Staff answered no. Sandy Williams (3431-183) reminded the board that the straw poll response was positive and encouraged the board to move forward with this issue. Director Zanutto pointed out that if the Stallion Springs’ Fire Station closes in the future that the Bear Valley Fire Station would be required to respond as far away as Alpine Forrest. President Kordes closed Public and Board Comments. The item was tabled to the next meeting.

ADOPTION OF A RESOLUTION RESCINDING RESOLUTION 10-1265 AND ESTABLISHING A WASTEWATER RATE STABILIZATION FUND Mr. Hernandez presented staff’s recommendation that the board rescind Resolution 10-1265 and adopt a resolution establishing the wastewater rate stabilization fund to comply with the requirements of section 5.06 (b) of the CIEDB Installment agreement. The original resolution did not include a dollar amount as required by the CIEDB. Vice President Romano made a motion to adopt the resolution including a dollar figure of 15,000 while rescinding Resolution 10-1265. Director Northcutt seconded the motion. The motion passed. Ayes: Kordes, Romano, Northcutt, Zanutto. Absent: Samuels.

PUBLIC HEARING AND ADOPTION OF A RESOLUTION SETTING THE ROAD ASSESSMENT FOR FY 2010-11 Mr. Hernandez presented staff’s recommendation that the board conduct a public hearing and adopt a resolution setting the road assessment for fiscal year 2010-11 at $340 per lot or parcel. There were no Public Comments. Director Zanutto made a motion to adopt staff’s recommendation. Vice President Romano seconded the motion. The motion passed. Ayes: Kordes, Romano, Northcutt, Zanutto. Absent: Samuels.

ADOPTION OF A RESOLUTION SETTING THE SPECIAL TAX FOR POLICE PROTECTION SERVICES FOR FISCAL YEAR 2010-11 Mr. Hernandez presented staff’s recommendation that the board adopt a resolution setting a special police tax in the amount of $80 per lot or parcel for fiscal year 2010-11. Director Northcutt made a motion to adopt staff’s recommendation. Director Zanutto seconded the motion. The motion passed. Ayes: Kordes, Romano, Northcutt, Zanutto. Absent: Samuels.

ADOPTION OF A RESOLUTION SETTING THE SPECIAL TAX FOR GATE OPERATIONS FOR FISCAL YEAR 2010-11 Mr. Hernandez presented staff’s recommendation that the board set the special tax at $75 per lot or parcel for fiscal year 2010-11. Vice President Romano made a motion to adopt the resolution. Director Northcutt seconded the motion. The motion passed. Ayes: Kordes, Romano, Northcutt, Zanutto. Absent: Samuels. Director Northcutt pointed out that the tax barely passed in 2006, and that the board needs to consider if they want to place two tax items on the ballot simultaneously. Bill Marquardt asked the amount received from the City of Tehachapi was for the dispatch contract. Ralph Kermode and staff answered approximately $360,000 annually.

STAFF REPORTS
Public Works Status Report –Mr. Yeakley presented the public works report.
Financial Report – Mr. Hernandez presented a written report. Director Zanutto stated he had attended the Finance Committee meeting and was unable to talk due to the Brown Act, but wanted to ask where the savings would come from to cover the extra $6,000 if banking services were switched to Union Bank. Director Northcutt expressed disappointment that staff stated they would request RFP’s for banking services in an attempt to save money and would now be asking the Board to approve $6000 in additional expenditures. Mr. Yeakley stated staff would be presenting a better report. Staff was requested to check the banks’ standings with the FDIC.

President Kordes adjourned the meeting to closed session at 8:37 p.m.

Reconvened from closed session at 9:55 p.m.

CONFERENCE WITH DESIGNATED LABOR NEGOTIATOR, JOHN YEAKLEY, RE: PROPOSAL BY SEIU LOCAL 521 SERVICE EMPLOYEES INTERNATIONAL §54957.6 President Kordes reported further direction was given to the labor negotiator.

PUBLIC EMPLOYEE PERFORMANCE REVIEW §54957 President Kordes reported that the General Manager was given his performance appraisal.

President Kordes adjourned the meeting at 9:56 p.m.

APPROVED:

________________________________________
Don Kordes, President
Bear Valley Community Services District

ATTEST:

_________________________________________
Sandra L. Janzen, Assistant General Manager/District Secretary
Bear Valley Community Services District