Bear Valley CSD report

BEAR VALLEY

COMMUNITY SERVICES DISTRICT

THE WINTER 2005 ISSUE OF THE CSD

REPORT IS AVAILABLE IN THE CSD OFFICE

STATE OF THE DISTRICT

INFRASTRUCTURE REPORT

FOR

FISCAL YEAR 2003 – 2004

PREPARED: SEPTEMBER 2004

This report is divided into sections for each of the Public Works Departments. These departments are: Water, Wastewater, Roads, Solid Waste and Vehicle/Facilities Maintenance. Separate functions or components are discussed within each department. In addition to the Public Works Departments, separate sections are included discussing buildings and facilities maintained by the CSD or by the BVSA under the terms of its lease with the CSD.

All of the Water System Infrastructure was constructed / installed at the time of the initial development of Bear Valley Springs in approximately 1970 – 1972. These facilities have been in continuous operation for more than thirty years. All of the facilities are of the same vintage and will theoretically wear out at the same time. Water Department staff devotes a great deal of time, energy and money to keeping these facilities operating and providing clean, safe water for our customers. We are working diligently to identify funding sources and renovation paths to rehabilitate these facilities.

The Bear Valley Community Services District is a state licensed and monitored Public Water System Purveyor. All of our permits are in place and we currently meet all mandated standards.

We have seen a dramatic increase in the water demand as the population in Bear Valley Springs has increased and the type of development has changed. Our per capita demand is much greater than it has been in the past and continues to climb. An unofficial, unscientific explanation for this situation is that the houses being built are much larger and have more landscaping than previous development.

BVCSD staff and management will continue to encourage water conservation through public education and a tiered water pricing structure. We will also continue to endeavor to provide an adequate supply of water to meet the increasing demand.

The Potable Water Distribution System maintained by the BVCSD consists of approximately 120 miles of mains varying in size from four to sixteen inch diameter pipe. Each of the approximately 3,600 lots in Bear Valley was provided with a service stub at the time of development.

As the Distribution System ages, leaks and breaks will continue to occur. CSD staff identifies and repairs these leaks as soon as they become evident. Most of the problems are not on the main lines themselves, but on services, service connections to mains or on other appurtenances (blow-offs, air and vacuum valves, etc.). In addition to the piping distribution system, the CSD operates and maintains 80 booster pumps and motors to provide water to the higher elevations we serve. These booster stations are also aged and deteriorated. The worst of these facilities will be repaired utilizing $685,000 of the proceeds of the California Infrastructure and Economic Development Bank loan the CSD has procured.

The Distribution System is flushed on a regular basis utilizing fire hydrants in conjunction with the Kern County Fire Department. This flushing is contingent on Fire Department staffing levels and our ability to provide adequate water to accomplish this task. Residents may notice some debris coming from the tap and experience taste, odor and color concerns during this testing.

As the development nears Build out, we are receiving more requests to move water services to locations that property owners find more convenient to develop their parcels. Basically, all the “easy” lots have been built upon and those requiring more complex grading and building construction are now being developed. CSD staff will work with property owners to provide a water service and meter at a location preferred by the owner. Relocation of existing water services will be performed by CSD staff at the owner’s expense.

The CSD is currently in the second year of an ongoing contract with Utility Services Company to recoat the interior and exterior of all 45 of our water storage tanks. The contract essentially places the responsibility for maintaining the tanks and ensuring they don’t leak with Utility Services Co. indefinitely as long as the CSD keeps the contract in place. The badly deteriorated tanks have all been recoated and the contractor is currently working on the second tier, moderately deteriorated tanks. We had anticipated that two tanks were so badly deteriorated that they would have to be demolished and replaced. Utility Services was able to rehabilitate these tanks with minimal service interruption and they are currently leak free. This saved the CSD several hundred thousand dollars by not having to replace these tanks. The contract calls for all 45 tanks to be recoated within the first six years. While performance to date has not met the targets agreed to between the contractor and the CSD, the contractor has repeatedly assured us that their production pace will speed up and they will meet this schedule. Staff is monitoring their progress continually and will advise the Board if significant problems are foreseen.

Addressing system storage needs through Buildout is one of the components of the Water System Study discussed below. We currently have approximately 3,750,000 gallons of storage capacity. It is anticipated that approximately an additional 1,000,000 gallons of storage will ultimately be required. Construction of these facilities is included in the project list for the California Infrastructure and Economic Development Bank loan the CSD has procured.

Well development and potable water production opportunities within Bear Valley have been exhausted. Any new production will come from Cummings Valley and be pumped into Bear Valley. Currently, during peak summer demand, more than 60% of the water utilized in Bear Valley comes from Cummings Valley.

To ensure and protect our water supply in Cummings Valley, the CSD is pursuing two different projects. The first is the acquisition and construction of Cummings Valley Well No. 5 (Tehachapi Turf Well). The construction of this project is complete and the well will be put online as soon as Bacteriological and Title 22 constituent testing is complete and we receive our Potable Well Permit to Operate. The second project is the purchase of additional property in Cummings Valley (Grimmway Parcel). This property contains a well which is upstream in the aquifer from our existing wells. When this well is run, it reduces the amount of water available for our wells to pump to approximately 50% of their design capacity. Purchasing this property will allow the CSD to control when or if the upstream well is run, thus increasing the productivity of our existing wells. The cost of purchasing this property is included in the project list for the CIEDB loan.

The SCADA (Supervisory Control and Data Acquisition) System is fully operational. This system has provided great benefits in controlling our water distribution capabilities. System conditions can be monitored remotely utilizing a computer with a modem and a dedicated, dial-up phone line. Critical system components can be started or stopped remotely to provide water where it is needed, saving a service trip to the facility or the central computer in the Water Department shop. Additionally, the SCADA system will notify the Police Dispatcher should an alarm go unacknowledged by Water Department staff. The Dispatcher will then notify the appropriate party.

The SCADA System has provided, and will continue to provide, significant cost savings through decreased overtime, controlling electricity costs by operating pumping facilities more efficiently and managing water losses due to overflowing tanks.

The District has contracted with Boyle Engineering to complete an analysis of the entire Potable Water Distribution System. This study will identify deficiencies in distribution, pumping and storage capacity. One of the items the District is to provide the consultant is a digital base map showing all of the District facilities. This base map is being completed in-house by CSD staff. The map is close to complete but minor revisions requested by the engineer as well as changes relating to improvements or discrepancies between observed conditions and the District As-Built drawings need to be incorporated. It is anticipated this work will be completed this fall and turned over to the engineer for completion of the Study this winter.

This Department is staffed by the Water Department Supervisor and four full-time Water Maintenance Workers. In addition 50% of the Superintendent of Public Works’ time is allocated to this Department for a total of 5.5 full-time employees. The Supervisor and two of the Maintenance Workers are State Certified Distribution System Operators. A third Maintenance Worker is pursuing Certification. In this department, as well as all of the other Public Works departments, administrative staff time is assigned to each department on a pro-rata basis. The details of the breakdown of these assignments are contained in the current Fiscal Year Budget.

The employees in this Department are well-trained and highly productive. The staffing level is adequate at this time. The largest challenge is responding to emergencies on a 24/7 basis with the available staff. As discussed above, the completion of the SCADA system has enhanced control capability and reduced overtime callouts.

The Wastewater Department operates the Wastewater Treatment Plant and maintains the sewage collection system. Approximately 500 residential lots, generally in the golf course area, are served by the collection system as well as the Oak Tree Country Club complex. Currently approximately 450 lots are connected to the sewer system meaning Buildout is approximately 90% complete. Treatment Plant throughput capacity is more than adequate to satisfy demand through Buildout.

Three Capital Improvement Projects have been identified as being required at the Wastewater Treatment Plant. These projects include:

CSD staff is currently discussing a proposal to prepare the construction documents for these projects with a consulting engineering firm. Funds to construct these projects are included in the CIEDB loan proceeds.

Several projects we have completed have resolved the majority of our Infiltration/Inflow problems. These projects include 1) video surveillance of the entire sewage collection system and repairing any leaks/breaks discovered and 2) sealing manholes on the golf course. Staff believes any major Infiltration/Inflow remaining is coming from illegal connection of private drainage systems and roof gutters to the sewer system. These connections are difficult to discover and making property owners remove them is even more so. Currently, Infiltration/Inflow is not a major concern. If we see this turning into a problem, we can have a smoke test performed to disclose locations where illegal connections may exist. While we still experience peak flows during precipitation events, the peaks are not as pronounced as they were prior to completion of the above projects.

Portions of the collection system are hydro-flushed and cleaned of grease and other deposits on a yearly basis. Department staff evaluates the system operation and decides which areas can be cleaned with the funds available. Removing these deposits improves operation of the sewage lift station and will prolong pump life.

The Wastewater Treatment Plant was completely renovated and provided with additional treatment capacity and enhanced treatment capability in 1995. The Department staff operates the Plant so that it consistently produces effluent that meets or exceeds all of the requirements of our Waste Discharge Permit.

As previously discussed, Treatment Throughput Capacity is more than adequate to accommodate full Build out. Current average influent is approximately 90,000 gallons per day. The Plant is designed to treat 250,000 gallons per day and can accommodate peak hydraulic flows of 1,000,000 gallons per day. The Plant currently cannot handle the amount of sludge disposal (drying and storage) required for increased throughput. The construction of the additional Sludge Drying Beds and Sludge Storage Bins (described above under Capital Improvement Projects) will alleviate this deficiency and allow us to process more waste sludge.

Our Waste Discharge Permit requires that the Plant Flow meters be tested, calibrated and certified on a regular basis. Different meters have different testing schedules. We have found that the service conditions under which these meters operate leads them to lose calibration fairly quickly. Although the Plant was renovated in 1995 and none of the meters are older than nine years, parts and service for the meters are often as expensive as or even more expensive than replacing the meters. The Superintendent of Public Works and the Wastewater Supervisor have decided that the meters will be evaluated and replaced rather than repaired when the cost of repair exceeds 67% of the cost of replacement. The Department Supervisor monitors the meter readings closely and can usually predict when a meter will fail. We have been able to accommodate this program within the constraints of the budget due to strict cost saving measures the Wastewater Supervisor enforces.

The Wastewater Department is staffed by the Department Supervisor and one full-time Maintenance Worker. Both are certified by the State as Plant Operators. In addition, 5% of the Superintendent of Public Works’ time is allocated to this Department for a total of 2.05 full-time personnel. These two Wastewater Department staff members operate the Plant and maintain the Collection System on a 24/7 basis. It is a very large task that they perform exceptionally well.

The State of California and USEPA are continually imposing more stringent testing requirements and lowering detection levels. Our current requirements are contained in our Waste Discharge Requirements. We are currently in full compliance; however if the standards change, we may require additional personnel, budget for outside testing and/or equipment to maintain compliance.

The Roads Department is responsible for the maintenance of our roadway system. The roadway system consists of approximately 100 miles of paved roadways. Maintenance includes routine patching, crack sealing, pothole repair, right-of-way mowing and clearing, street sweeping and snow plowing. In addition to roadway maintenance, the Roads Department also maintains the extensive CSD drainage system. This consists of weeding drainage channels, removing silt and repairing erosion and clearing plugged culverts. As if this weren’t enough of a workload, the Roads Department also is instrumental in repairing water breaks. They provide equipment operators, assist with excavation and backfill and control traffic.

Road maintenance is an ongoing task. Generally tasks are broken up by season, although any task may be necessary and will be performed at any time as required.

During the spring months, winter debris and damage is removed and repaired, the roads are swept and right-of-way weed spraying occurs. In the summer, the right-of-ways are mowed, drainage channels are cleared and areas of significant patching and crack sealing are performed. In the fall, preparations for snow plowing are undertaken, patching and crack sealing continues as the weather permits, trees are trimmed and post mounted reflectors are straightened. Once winter weather sets in, preparing for storms, plowing snow and cleaning up after storms are the standard tasks.

The amount of work that can be accomplished is limited by the funds available. As Road Department funding becomes tighter, less of these tasks will be able to be completed.

The CSD currently contracts out major road repairs on a triennial basis. Currently $400,000 per year is allocated to this project and a $1,200,000 project is performed every third year. This year’s project, the first in our triennial schedule will be the overlay of all of Jacaranda Drive and a portion of Paramount Drive. Project documents are being completed and the project will be put out for bid this fall. Previously $500,000 was allocated annually to this project and a $1,000,000 project was performed biennially. As available funds diminish, the scope of this project may decrease further.

Roads Department funding is comprised entirely of an annual assessment of $340 for each lot in Bear Valley Springs. This assessment was approved in 1996 and the amount has not increased since its inception. The costs of labor and materials continue to escalate, leaving fewer funds available to perform the required tasks.

Clearing the CSD maintained roadway system to promote resident safety is the highest priority of the Roads Department. All roads are plowed on a prioritized schedule until every road is clear and accessible. All of the resources of the Roads Department as well as the remainder of the Public Works staff are assigned to this task as required during storm events.

The Superintendent of Public Works has slightly modified previous practice by devoting all available resources to clearing Bear Valley Road from the Gate to the Whiting Center to allow traffic to get at least that far. If we can get residents to the Whiting Center we can keep them warm and safe until the remainder of the roads can be cleared and traveled safely. This policy is also intended to reduce the number of vehicles left at or near the gate when roads are closed or restricted.

Two types of drainage facilities exist within Bear Valley. These are 1) District maintained facilities and 2) Property Owner maintained facilities. District maintained facilities are all within a dedicated drainage easement or a District road right-of-way. We attempt to inspect and maintain all District drainage facilities every year. Maintenance includes clearing plugged culverts, removing or mowing vegetation, repairing erosion and installing erosion control devices where appropriate or possible.

The maintenance of Drainage Facilities is more extensively discussed and described in the “Bear Valley Community Services District Standard Specifications and Standard Drawings” as approved by the Board of Directors and dated July 2000.

The Gate Facility is included in the Roads Department budget. This facility is supervised and controlled by the Bear Valley Police Department. In the past, it might have been sensible to consider operation of the Gate as a Roads Department function; however, operation of the Gate is presently much more of an enforcement task. It is appropriate to keep the Gate Functions under the supervision of the Police Department.

The Roads Department is staffed by the Department Supervisor, four full-time Maintenance Workers and one full-time Equipment Operator. In addition, 35% of the Superintendent of Public Works’ time is allocated to this Department for a total of 6.35 full-time personnel. There is more than enough work to keep these personnel busy, especially during the winter months. However, because of the limited funding source, this Department is the most vulnerable to personnel cutbacks. Reduction in personnel would severely impact the ability of the Roads Department to perform the myriad of tasks described above.

The Solid Waste Department is staffed by the same personnel assigned to the Vehicle/Facilities Maintenance Department. In the Solid Waste Department they are responsible for maintaining the Trash Transfer Station and the Green Waste Disposal Area.

The tasks involved are wide ranging. They include general cleanup of the Solid Waste Areas, placement of larger objects that are generally left along the fence line (the so-called “Bear Valley Bazaar”) into the bins, separating out inappropriately dumped materials from the Trash Transfer Station and the Green Waste Disposal Area, compacting the trash in each Transfer Station bin to maximize the weight of each bin and loading and compacting the Green Waste material into bins.

The Solid Waste Facility consists of two parts: 1) The Trash Transfer Station and 2) The Green Waste Disposal Area.

The Trash Transfer Station is intended for disposal of standard household trash. The facility is currently operating at approximately 60% of theoretical capacity, traffic backups routinely occur especially on weekends or when a full bin is being removed or an empty bin placed. We currently contract with a hauler to pick up full bins from this facility. The hauler presently picks up trash bins four days per week and most weeks on a fifth day, Sunday. Green waste is picked up three days per week.

Department staff compacts the trash in the bins to maximize the weight of each bin and allow more trash to be deposited between bin changes. We pay for each bin removal as well as a per ton recycling fee. It is more economical and provides better service for the residents to maximize the bin weight.

The Green Waste Area is north of the Transfer Station and its boundaries are not clearly defined. It is intended to allow property owners to dispose of green waste generated from yard maintenance and horse manure. Minor construction debris can also be accommodated but the facility is not intended to accept construction waste from contractors. This material is then loaded by Department staff into bins and compacted. We currently contract to have green waste bins removed three days per week.

In an effort to control Green Waste dumping and define the limits of the disposal area, a paved enclosure will be constructed with this year’s Road Contract. This should help to clean up the area and provide residents with clearly defined limits for dumping as well as make it easier for staff to pick up and load the material.

As the amount of refuse received in the Solid Waste areas increases, so does the incidence of illegal dumping. The dumping rules are clearly posted at both the Trash Transfer Station and the Green Waste Disposal Area. Enforcement of the rules is currently provided via several methods:

· Public Works personnel observing illegal or inappropriate dumping will notify the person responsible of the violations they have observed. Typically, residents will then rectify the situation. If they do not do so, appropriate information (license plate numbers, etc.) will be gathered and turned over to the Police Department for action.

· Household trash deposited in the Green Waste Area is screened for signs of its origin. If a name or address is discovered, the CSD sends the identified party a letter asking them to discontinue improper dumping.

· Residents contact the CSD with incident reports. If the incident is ongoing at the time of the report, Public Works personnel will respond. If adequate identification information is provided, the information is turned over to the Police Department. CSD staff would like to encourage residents to report incidents of illegal dumping. Illegal dumping increases everyone’s costs in the long run.

At the direction of the Administration and Finance Committees of the CSD Board of Directors, CSD staff is researching the installation of video surveillance equipment for the Solid Waste Disposal Areas. Staff will report back to the Committee when research is complete and costs have been determined.

The Solid Waste Department is staffed by the Department Supervisor and two Maintenance Workers. Their time is split between this department and Vehicle / Facility Maintenance. In addition, 5% of the Superintendent of Public Works’ time is allocated to this Department for a total of 1.2 equivalent full-time personnel. One Maintenance Worker is assigned to an eight hour shift on Saturday to maintain the Refuse Disposal areas and staff the Vehicle/Facilities Maintenance Department and the other comes in on Sunday at the end of the day for two hours to maintain the Trash Transfer Station. Staff time has been transferred from the Vehicle/Facilities Maintenance Department to the Solid Waste Department to accommodate the increased workload at the Solid Waste Disposal Areas. The time is rapidly approaching when a full-time attendant will be required for these facilities.

The Vehicle/Facilities Maintenance Department is responsible for maintaining the CSD’s vehicle and equipment fleet and performing routine maintenance of District facilities. The Vehicle/Facilities Maintenance Department is staffed by the same personnel assigned to the Solid Waste Department. As more staff time is required for the Solid Waste Department, less is available for the Vehicle/Facilities Maintenance Department.

The District owns and maintains 34 vehicles. It is the goal of the CSD to have all vehicles equipped with four wheel drive for use in winter weather conditions and emergencies. Currently, all but six of our vehicles are so equipped.

The vehicle fleet is in generally good condition, although several deficiencies do exist. Vehicles are scheduled to be replaced on a seven year cycle although severe use or budget constraints may alter this schedule. Police Department vehicles are replaced more frequently as funds are available.

Existing vehicle deficiencies are both in the Water Department. The Water Department Supervisor and the Superintendent of Public Works both require new vehicles. These vehicles were originally included in the FY 2004-2005 budget request but were removed when funds were not available. The Water Department Supervisor’s vehicle has more than 180,000 miles and is no longer adequate to travel up the Valley mountain roads and haul the required tools and equipment. The desire is to replace this vehicle and repair the existing vehicle and assign it to Wastewater Department. It is a four wheel drive Toyota Pickup and will be adequate for the lesser demands placed on it by the Wastewater Department as well as providing them with a four wheel drive vehicle. If this change takes place, the 1989 two wheel drive Toyota Pickup currently assigned to the Wastewater Department will be taken out of service. The Superintendent’s vehicle has over 220,000 miles on it and has exceeded its useful service life.

The Department Supervisor and Superintendent of Public Works have instituted a policy promoting use of older, higher mileage vehicles over the newer vehicles for less demanding tasks. An example would be plow trucks used for road maintenance during the summer months. This policy is designed to get more miles out of the older vehicles before they are too old to keep in service and to preserve the newer vehicles in order to stay on our seven year replacement schedule.

The Vehicle/Facilities Maintenance Department maintains the District’s fleet of equipment as well as its vehicles. District owned and maintained heavy equipment includes two Backhoes, one Loader, one Grader, one Bulldozer, one Steel Wheeled Roller, one Broom Sweeper, one Boom Mower, one Tractor-Mounted Flail Mower, two smaller Tractors and one Bobcat. In addition to the heavy equipment, a full complement of lighter equipment is also owned and maintained by the CSD.

The equipment is generally in serviceable condition. However, much of the larger equipment is very old and will require replacement in the future. The cost of replacing even one piece of this equipment is very high. Although none of the heavy equipment currently requires replacement, funds should be set aside for its eventual replacement. Much of this equipment is “mission critical”. For instance, we could not operate the Solid Waste areas without the Loader and at least one backhoe. We could not repair water breaks without the use of a backhoe and the ability to haul it to the work site.

Our ability to do our jobs is dependent on our vehicles and equipment and keeping them in operating condition is a very high priority. At such time as they do fail, they will need to be replaced.

The following section entitled “Buildings” discusses CSD maintained facilities in detail.

The Vehicle/Facilities Maintenance Department is staffed by the Department Supervisor and two full-time Maintenance Workers. In addition, 5% of the Superintendent of Public Works’ time is allocated to this Department for a total of 1.9 equivalent full-time personnel. The same personnel staffs the Solid Waste Department. One Maintenance Worker is assigned to an eight hour shift on Saturday to staff the Vehicle/Facilities Maintenance Department and to maintain the Refuse Disposal areas. Staff time has been transferred from the Vehicle/Facilities Maintenance Department to the Solid Waste Department to accommodate the increased workload at the Solid Waste Disposal Areas without additional staff allocated to compensate for the shortage. A full-time attendant at the Solid Waste Areas would allow staff currently performing those duties to concentrate on Vehicle/Facilities Maintenance.

The CSD Facilities Maintenance staff provides routine maintenance services for its buildings and facilities. Minor repairs are performed by CSD staff. Major projects are contracted out on an as-needed basis. Most janitorial functions are provided by a contractor.

SDRMA (our insurance carrier) performed a Safety Inspection of the CSD facilities and prepared an extensive list of required safety improvements. Staff has worked diligently and addressed or corrected more than 90% of the items on this list. This effort has taken over a year and will result in the CSD continuing to receive the lowest insurance rates possible.

The Disaster Council is undertaking an extensive survey of both the CSD and BVSA maintained facilities to assess their condition and disaster readiness. The findings of their report will be incorporated into next year’s version of this report.

As with the entire District infrastructure, these facilities are showing their age. The following items have been identified as requiring improvement or renovation.

· This building has the original wood shake shingle roof. The roof leaks in various locations and the shingles are weathered and dried out. The roof needs to be replaced.

· The ECC has requested that the HVAC facilities on the building roof be screened.

· Many of the windows in this building lack screens. The screens that do exist are in poor condition. New screens should be installed for all of the windows.

· The Board Meeting Room and vestibule area flooring needs to be replaced. Moisture has seeped up through the concrete building floor and damaged the linoleum tile on the floor. Staff feels carpet will allow this moisture to dissipate more easily and provide better sound dampening in these areas.

· Portions of the concrete curb in the parking lot median are deteriorated and need to be replaced.

· The ECC has requested that the HVAC facilities on the building roof be screened.

· The mezzanine in the maintenance shop needs to be closed for use and the materials stored there need to be removed due to safety concerns with access and load bearing capability.

· This building has a urethane coated metal roof. The roof leaks in many locations and needs to be replaced.

· The ECC has requested that the HVAC facilities on the building roof be screened.

· The mezzanine in this building needs to be closed for use and the materials stored there need to be removed due to safety concerns with access and load bearing capability.

· This is the newest facility owned and operated by the CSD. The building and grounds are in very good condition.

· Cracks in the exposed concrete floors in the Evidence Room and 911 Equipment Room were observed. Cracks of this type are common in concrete building slabs. Most of the time they are unobserved because they are covered by flooring. These cracks will be monitored to see if they expand or widen. Should moisture infiltration become evident, the cracks can be sealed. Should the cracks expand or widen excessively, further investigation will be conducted. At this time, they do not pose a problem.

· The evaporative cooler for this building requires major maintenance or replacement. The unit casing is rusted through in several places and leaks badly. It appears that this unit was installed when the building was originally constructed and has exceeded its useful service life.

· The flooring in the bathroom needs to be repaired or replaced. The edges have curled due to numerous incidents of the plumbing facilities backing up and flooding the area. The flooring itself is not in poor condition. If the edges can be reglued and new coping installed, the flooring could continue to be used. A change in maintenance procedures for the septage pump appears to have resolved the plumbing issues.

· Most of the windows in this building lack screens. The screens that exist are in poor condition. New screens should be installed for all of the windows.

· The westerly or front side of the building is graded to direct irrigation runoff, storm drainage and snow melt against the face of the building. The exterior ground level is above the building sill plate and the water is trapped against the building face. This face is constructed of wood. Continuation of this condition will lead to the wood rotting and the building leaking. Repairing this situation will require considerable grading and removal of planting and irrigation. However, it is necessary to make these repairs in order to protect the building in the long term. Improving the safety of this building by constructing a barrier along the west side has been discussed. Remedy of the drainage condition should be included in any future discussions.

· The Wastewater Treatment Plant Complex consists of four buildings. They are the Control/Laboratory building, the Tertiary Treatment building, the Generator/Chlorine building and the Septage Receiving Station Control building. The Generator/Chlorine building was built as part of the original WWTP and was renovated along with the rest of the plant in 1995. The Control/Laboratory and Tertiary Treatment buildings were constructed as part of the WWTP renovation in 1995. The Septage Receiving Station Control building was built as a separate project in 1997.

· All of these buildings are in excellent condition. No interior or exterior deficiencies were noted. All of the roofs are water tight and interior and exterior coatings appear to be in good condition. The grounds are also in good condition.

· The only item identified requiring attention was the installation of window coverings for the exterior window in the Control Room Office.

· The buildings in the Cummings Valley Water Importation System currently consist of four well houses and a large Booster Building containing a Natural Gas powered engine, two electric motors and an electrical control room. This equipment is used to pump water over the hill between Cummings Valley and Bear Valley and into our distribution system. The well houses all contain a well, pump, motor and associated electrical equipment and piping. A fifth well house is currently under construction and will be put online this year.

· All of the buildings are constructed of stained wood siding and asphalt composition shingle roofs. The materials and colors are the same for all of the buildings and were approved by the Cummings Valley Protective Association. The buildings are located in very exposed locations in Cummings Valley and are subject to extreme exposure to wind, sun and precipitation. While the buildings are holding up very well, routine maintenance is required.

· All four well houses and the Booster building need exterior repainting. Due to the harsh environment at these locations, exterior maintenance will be required on a more frequent basis than some of our other facilities. All of the roofs need to be checked and any areas of damaged shingles repaired. Obviously, the fifth well house is brand new and requires no maintenance at this time.

· These buildings are industrial facilities. Interior finish was not a primary concern during construction and minimal funds were spent on amenities or finishes. Housekeeping is very good in these facilities and no interior maintenance deficiencies or requirements were observed. The building grounds are maintained by CSD staff and are also in good condition.

The BVSA is required to maintain the CSD owned facilities associated with the amenities in accordance with the lease between the two entities. The lease further states that the CSD shall inspect the facilities to ensure that their condition is being maintained.

In general, the BVSA operated facilities are being maintained in good condition. Previously observed problems with housekeeping and routine maintenance are being addressed. HVAC equipment has been cleaned and repaired. Previously observed leaks have been repaired and the condition inside the HVAC enclosures is much improved. Plumbing problems are being identified and rectified. The current Management and Staff of the BVSA appear to be working hard to maintain and improve the condition of the facilities they operate.

· The long planned and oft delayed renovation of this facility is currently once again on hold. Hence, detailed review of the condition of the areas to be renovated was not conducted as it is assumed that the renovation will take place at some point. A general review of the Country Club facilities was conducted.

· The roof of this building is original. It is badly dried out and weathered. It leaks in many places. A great degree of woodpecker damage is evident. The roof should be replaced, hopefully in conjunction with the renovation project.

· During the inspection process, CSD staff discussed air duct cleaning with BVSA staff. BVSA staff will look into having this service performed.

· The lack of door stops at many locations was noted. BVSA staff will install these as required where the installation is minor. Should installation be more than routine maintenance work, the BVSA will coordinate with the CSD to perform this work.

· The Country Club grounds and facilities are in good condition. The pool area and equipment are operating well. The filters and pumping equipment are clean and well maintained. However, the pumping equipment does not meet current County Standards. The sidewalks and other walkways are in good condition. The ramp installed to access the front door of the Country Club is a great improvement. The only deficient areas noted were the stairs from the lower parking lot to the club and the old cart path/walkway between the BVSA office building and the club. Many remedies for the problems with the parking lot stairs have been tried in the past with limited or no success. These stairs will be reconfigured with the renovation project. The cart path/walkway is badly rutted and deteriorated. BVSA staff indicated that they would repair it to provide pedestrian access between the two facilities.

· BVSA staff indicated that they were experiencing heating and air conditioning problems in portions of this building. The building interior is very segmented and has been reconfigured on a number of occasions over the years. The FAU sizing and ductwork were not designed for the current configuration. This appears to be the problem with the HVAC system. BVSA staff will investigate the situation further and report back to the CSD.

· Many of the building’s windows lack screens or have badly deteriorated screens. All screens should be inspected and replaced as necessary. Our climate provides great opportunities for natural ventilation if window screens are in place to accommodate it.

· The windows on the easterly side of the building are older and single-paned. BVSA staff indicated they were researching replacement of these windows with more energy efficient, dual-paned models.

· The building exterior and grounds are adequately maintained and the roof is in good condition.

· BVSA staff expressed concerns with the HVAC system in the Pro Shop/Mulligan Room building as well. BVSA staff will investigate the situation further and report back to the CSD.

· The kitchen in the Mulligan Room is very cramped but appears to function well. The equipment is operational and well maintained.

· The ongoing plumbing problems in the restrooms appear to have been resolved. The only recent problems encountered have been the result of vandalism or negligent use by customers.

· The building exterior and grounds are adequately maintained and the roof is in good condition.

· The Golf Course Maintenance Shed has undergone a recent thorough housecleaning. Piles of golf course maintenance materials have been moved away from the building and damaged doors and fixtures have been repaired. Empty pesticide and paint cans and other debris have been removed and disposed of. The vehicle driving areas are holding up well after being resurfaced several years ago. The building is currently adequately maintained.

· BVSA staff, supplemented by volunteers is embarking on a project to improve the Driving Range. This project has been discussed with CSD staff and is being undertaken with CSD involvement and support.

· A significant concern at the Whiting Center is the abundance of squirrels that make their home in the vicinity of the building. The squirrels have burrowed holes adjacent to the building footing and in some cases underneath the footing. The concern is that these holes will allow water to permeate the soil under the building and undermine support for the structure. The holes are extensive and no simple solution has been found. Controlling the squirrel population would help; but this approach is problematic due to the large number of people, and specifically children, utilizing the facility. Currently, the best solution seems to be to fill the holes with a sand/cement slurry mixture to seal them and provide support for the building foundation. Further investigation and cost estimating will be conducted.

· The exterior deck and railings on the west side of the building need to be refinished. Other than this area, the building exterior is in very good condition. The new roof has solved the leak problems previously experienced.

· The facility interior is well maintained, especially in light of the heavy amount of activity this facility accommodates. The new shower stalls are very attractive and seem to be holding up well. BVSA staff has indicated that they deal with a fair amount of vandalism at this facility and repair it as quickly as possible to discourage additional vandalism.

· The tile flooring in the spa room is lifting. The exact cause is not readily apparent. BVSA staff will monitor this situation and take corrective action as necessary.

· Inspection by CSD staff revealed no obvious deficiencies. Manure removal and general housekeeping are very good.

· The water level in the pond is a concern. The level was very low and algae growth was evident. Water to fill this pond must be purchased from the CSD and that cost presents an obstacle to keeping it filled.

· BVSA staff has indicated that the only significant problems with these facilities are vandalism and negligent use by the public.

· At the time of the CSD inspection, all restroom facilities were operating properly and were well maintained. No signs of vandalism were evident.

· The remote location appears to be an invitation to vandalism at this facility.

· The restroom facility is badly damaged and non-operational. BVSA staff has indicated that they have repaired the facility many times and it is not a priority to do so again in the near future.

· Activity at the facility is supervised while it is open. The problems appear to occur outside of operating hours.

Additional Effluent Storage Pond	$ 305,000
Additional Sludge Drying Beds	$ 145,000
Additional Sludge Storage Bins	$ 50,000